e-Purchasing process

Bupa manages its ordering process through the PeopleSoft e-Purchasing system which is currently being rolled out across the business. Requisitions are raised locally and approved through a workflow system. These are then converted into purchase orders and emailed to suppliers in a pdf format. All suppliers wishing to trade with Bupa, as a minimum should support the receipt of pdf orders.

This use of a corporate purchasing system ensures compliance to central contracts and simplifies ordering through suppliers' online catalogues, offering a systemic process to provide consistency across the organisation.

Potential suppliers will be required to be able to provide electronic catalogues and for certain commodities offer the capabilities to support electronic trading through direct loading of data files into their back office system.

A simplified process flow is detailed below: